Administrative Assistant (Permitting Support) | Entry-Level | Onsite

About the Role

We’re seeking a highly organized Administrative Assistant to support our Operations team by managing the permit research and submission process from start to finish. This role is focused on accurate, customer-facing coordination—helping verify requirements, communicate with U.S. government offices, and keep projects moving through completion.

Responsibilities

• Research permit requirements using internal resources, AI tools, and official government sources
• Contact U.S. government offices by phone and email to confirm details and application steps
• Communicate clearly with customers and coordinate next steps
• Prepare and submit permit applications as directed by the Operations Leads
• Track permit work to completion, maintaining accurate status updates and documentation

Requirements

• Exceptional attention to detail and accuracy
• Strong written and verbal communication skills in English
• Ability to exercise independent judgment and follow process requirements
• Comfort working with internal databases and research tools (including AI tools)
• Reliable organization skills to manage multiple permit tasks and deadlines

Benefits

• Work closely with U.S.-based Operations Leads
• Meaningful, process-driven role supporting customers through official permitting steps