Skills
Scheduling and calendar management
Meeting coordination
Correspondence review and proofreading
About the Role
Join the Clement J. Zablocki VA Medical Center in Milwaukee, WI as an Administrative Support Assistant supporting the Medical Subspecialties Services Division. This role helps improve efficiency and productivity while providing day-to-day administrative and management support, special project assistance, and personnel-related coordination.
Responsibilities
- Schedule and coordinate appointments as requested or as needs arise for the division.
- Arrange meetings and conferences, including selecting times, reserving meeting space, notifying participants, and preparing reports of proceedings.
- Determine how calls and visits should be handled—routing matters to the Division Manager or referring to appropriate subordinates.
- Review correspondence prepared for the Division Manager’s approval to ensure correct format, procedural compliance, and grammar.
- Support performance improvement activities and assist with special projects and assignments as directed.
Requirements
- Strong administrative and scheduling skills with attention to detail.
- Excellent written communication and proofreading ability.
- Ability to prioritize requests and route inquiries appropriately.
- Professional judgment in supporting management and coordinating division activities.
Benefits
- Opportunity to support mission-driven healthcare administration at a VA Medical Center.
- Professional growth through involvement in performance improvement and special projects.
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