Skills
Executive calendar management
Confidential executive support
Board meeting logistics
About the Role
Jasper is seeking an Executive Assistant to support our CEO as a trusted strategic partner and operational “force multiplier.” You’ll help the CEO stay focused on high-impact priorities by managing scheduling, communications, travel, and key executive workflows with exceptional discretion.
Responsibilities
- Manage the CEO’s calendar, including meeting coordination, request triage, and deadline tracking
- Facilitate clear communication between the CEO and internal stakeholders to support efficient collaboration
- Support executive team cadence, including weekly meetings, brainstorming sessions, and quarterly offsites
- Own travel planning and external engagement logistics, including contingency planning
- Prepare CEO materials and organize workflow to keep priorities moving forward
- Proactively identify issues and implement solutions to maintain momentum on critical initiatives
- Partner with the Executive Operations team to improve executive support processes
- Support Board and senior stakeholder engagement by coordinating logistics and preparing meeting materials
Requirements
- 7+ years of experience as an executive assistant or in a similar administrative role, ideally supporting C-level executives
- 2–4+ years directly supporting a CEO or Founder is strongly preferred
- Strong organizational and time management skills with the ability to prioritize and meet deadlines
- Excellent written and verbal communication skills, comfortable communicating at executive and Board levels
- Sound independent judgment and the ability to decide what to handle vs. escalate
- High discretion when managing confidential information
- Strong problem-solving skills and ability to work autonomously
- Ability to build relationships with internal teams and external partners
- Flexibility in a fast-paced, dynamic environment
Benefits
- Private medical insurance and dental coverage
- Workplace pension with 3% employer contribution
- Equity grant participation
- Flexible PTO with a FlexExperience budget ($900 annually)
- FlexWellness program ($1,800 annually)
- Life assurance and income protection insurance
- Home office setup budget
- $1,500 annual learning and development stipend
- 16 weeks of paid parental leave
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