Skills
Calendar management
Executive communication
Task and deadline coordination
About the Role
We’re seeking a Virtual Executive Assistant to provide high-level administrative support to executives and leadership teams. You’ll help keep daily operations running smoothly by managing schedules, coordinating communications, organizing meetings, and tracking key action items.
Responsibilities
- Manage executive calendars, including meeting scheduling, reminders, and appointment coordination
- Sort and prioritize incoming emails and communications, responding when appropriate
- Draft and maintain professional communication on behalf of executives
- Coordinate internal and external correspondence
- Track tasks, deadlines, and priorities to ensure timely follow-through
- Organize and follow up on action items from meetings and messages
- Support meeting logistics, including agendas, materials, and virtual meeting setup
- Capture meeting notes and distribute summaries or next steps
- Arrange travel plans, accommodations, and itineraries when needed
- Prepare, format, and organize documents, reports, and presentations
- Maintain organized digital files, records, and documentation
- Assist with data entry and information management as required
Requirements
- Strong verbal and written communication skills in English
- Experience in administrative support, executive assistance, or coordination roles preferred
- Excellent organizational and time management abilities
- High discretion and professionalism when handling sensitive information
- Ability to multitask and manage competing priorities
- Comfort working with digital tools, calendars, and collaboration platforms
- Strong attention to detail and problem-solving skills
- Self-motivated and able to work independently in a remote environment
- Adaptable and responsive to changing priorities
Benefits
- Competitive compensation based on experience
- Performance-based incentives and recognition
- Flexible remote working environment
- Professional growth and advancement opportunities
- Ongoing training and development support
- Supportive, collaborative team culture
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