Accounts Payable Assistant (Entry-Level) - Onsite/Hybrid Support

About the Role

We’re seeking an Accounts Payable Assistant to support day-to-day invoice processing and office administration. This role helps ensure vendor payments are accurate and timely by maintaining records, updating the accounts payable ledger, and assisting with reporting as needed.

Responsibilities

• Receive, log, and process incoming invoices, including coding and applying approval stamps
• Enter coded invoices into the accounting system and maintain the accounts payable ledger
• Prepare checks for multiple properties, including printing, mailing, and filing
• Support vendor issue resolution such as past-due balances and misapplied payments
• Provide administrative support including filing, data retention, and mail coordination
• Maintain accounting files and support Finance & Operations with additional reporting and tasks

Requirements

• High school diploma (or equivalent)
• Basic understanding of accounting fundamentals or approximately 1 year of accounting experience
• Strong computer skills, with proficiency in Microsoft Excel, Word, and Outlook
• Comfort with data entry and 10-key experience
• Experience with Yardi or similar accounting software is preferred
• High accuracy, strong attention to detail, and ability to follow processes through to completion
• Professional written and verbal communication skills
• Ability to handle confidential information and maintain reliable attendance

Benefits

• Supportive office environment with opportunities to grow in accounting operations
• Clear processes and teamwork with the Director of Finance & Operations