Administrative Data Entry File Clerk (Records & Document Control) - Remote

About the Role

Join our team as an Administrative Data Entry File Clerk, supporting day-to-day operations by accurately organizing digital records and maintaining up-to-date databases. This role is ideal for someone who is detail-focused, reliable, and comfortable working independently while handling sensitive information.

Responsibilities

• Receive documents from shared inboxes, portals, ticketing tools, and cloud folders.
• Verify document type, required fields, signatures, and attachments before filing.
• Index records using standardized metadata such as client/project ID, date, document category, version, and region.
• Apply consistent naming conventions and folder structures for easy retrieval.
• Perform document formatting tasks when needed (e.g., PDF merge/split, image-to-PDF, compression, version labeling).
• Maintain controlled libraries (final, draft, and archived) and apply retention tags.
• Run daily quality checks for duplicates, misfiles, missing pages, and unreadable scans; log and resolve exceptions.
• Follow records governance rules, including access controls, retention schedules, and legal hold instructions.
• Support audits by locating records quickly and documenting chain-of-custody steps.
• Coordinate with internal teams to clarify file requirements and provide processing status updates.

Requirements

• Experience with records management, administrative support, clerical work, or document control (preferred).
• Strong attention to detail and the ability to follow filing standards consistently.
• Comfort working with confidential information and strict procedures.
• Basic computer skills, including file systems, spreadsheets, PDFs, and collaboration tools.

Benefits

• Remote work flexibility for independent, focused processing.
• Clear quality and accuracy standards with measurable performance goals.
• Opportunity to contribute to process improvements that reduce rework.