Procurement Associate (Contract Administration & Sourcing Support) - Full Time

About the Role

As a Procurement Associate, you’ll help ensure procurement and contract administration run smoothly across the programs supported by your office. You’ll work with procurement colleagues and key stakeholders to support compliance with UNOPS procurement rules, policies, and strategies—delivering timely, quality-driven service with minimal supervision.

Responsibilities

• Support procurement transactions by embedding sustainability into procurement steps and ensuring complete submissions to relevant committees.
• Prepare and verify documentation for purchase orders, contracts, long-term agreements, and amendments.
• Conduct routine market research to identify reliable supply sources using internal and external resources.
• Set up, improve, and maintain local supplier databases and keep procurement records up to date.
• Assist with procurement planning by supporting procurement plans, requisition reviews, and sourcing recommendations.
• Develop clear specifications, job profiles, and statements of work for RFPs, RFQs, and ITBs.
• Coordinate with vendors and internal teams throughout the procurement cycle, including delivery follow-up and issue resolution.
• Support bidding and tendering activities, including preparing tender documents and maintaining records for committee reviews.
• Assist with contract administration tasks such as follow-up on vendor signatures, fund obligations in ERP, and contract filing.
• Provide responses to procurement-related questions from projects, clients, and vendors.
• Support knowledge building by contributing to training and sharing best practices learned from procurement activities.

Requirements

• Secondary school (or equivalent) with 6 years of relevant procurement or related experience.
• OR Bachelor’s degree (or equivalent) in Procurement, Supply Chain, Law, Commerce, Business Administration, Public Administration, Finance, Economics, or related fields with 2 years of relevant experience.
• Relevant experience in procurement or closely related areas.
• Desired: a globally or nationally recognized procurement certificate or membership (e.g., CIPS).

Benefits

• Work in a collaborative environment supporting mission-focused procurement and contract compliance.
• Opportunity to build procurement expertise through knowledge sharing and continuous learning.
• Exposure to end-to-end procurement processes, from sourcing through contract administration.