Virtual Executive Assistant (Remote)

About the Role

We’re seeking a skilled Virtual Executive Assistant to deliver high-level administrative support to executives and leadership teams. In this remote role, you’ll help keep day-to-day operations running smoothly by managing schedules, coordinating communications, and ensuring key tasks and meetings stay on track.

Responsibilities

• Manage executive calendars, including scheduling meetings, appointments, and reminders
• Review and prioritize incoming emails and communications, responding when appropriate
• Coordinate internal and external correspondence with a professional tone
• Track tasks, deadlines, and action items to support timely completion
• Organize meeting logistics, including agendas, materials, and virtual setup
• Capture meeting notes and share summaries or next steps
• Assist with travel planning when needed, including itineraries and accommodations
• Prepare and organize documents, reports, and presentations
• Maintain organized digital files and support data entry and information management

Requirements

• Strong written and verbal communication skills in English
• Administrative, executive assistant, or coordination experience (preferred)
• Excellent organization and time management abilities
• High discretion and professionalism when handling sensitive information
• Ability to multitask and manage competing priorities
• Comfort using digital tools, calendars, and collaboration platforms
• Strong attention to detail and proactive problem-solving skills
• Self-motivated with the ability to work independently in a remote environment
• Adaptable and responsive to changing priorities

Benefits

• Compensation based on experience
• Performance-based incentives and recognition
• Flexible remote work environment
• Opportunities for professional growth and advancement
• Training and development support
• Supportive, collaborative team culture