Administrative Assistant (PA 3) | Permit Research & Submissions | Onsite

About the Role

Join our operations team as an Administrative Assistant (PA 3) supporting the full permit research and submission workflow. This role is focused on accurate, customer-facing coordination—ensuring permit requirements are identified correctly, applications are prepared and submitted, and projects are tracked through completion.

Responsibilities

• Research permit requirements using internal resources, AI tools, and official U.S. government sources
• Contact U.S. government offices by phone and email to confirm requirements and next steps
• Coordinate with customers to gather needed information and keep submissions on track
• Prepare and submit permit applications and supporting documentation
• Track each project’s status and maintain clear records until completion

Requirements

• Strong attention to detail and a high standard for accuracy
• Independent judgment and the ability to follow through on tasks end to end
• Excellent written and verbal communication skills in English
• Comfort working with databases, online research tools, and AI-assisted workflows
• Professional, reliable communication when representing customers with government offices