Administrative Data Entry File Clerk (Remote) | Records & Document Control

About the Role

Join our team as an Administrative Data Entry File Clerk, supporting day-to-day operations by keeping digital records organized, accurate, and audit-ready. This role is ideal if you enjoy managing documents, entering data carefully, and working independently in a remote environment.

Responsibilities

• Receive documents from shared inboxes, portals, internal ticketing tools, and cloud folders.
• Verify document type, required fields, signatures, and attachments before filing.
• Index records using consistent metadata such as client/project ID, date, document category, version, and region.
• Organize files using standardized naming conventions and folder structures.
• Convert and prepare documents as needed (e.g., PDF merge/split, image-to-PDF, compression, version labeling).
• Maintain controlled libraries (final, draft, and archived) with appropriate retention tags.
• Complete daily quality checks for duplicates, misfiles, missing pages, and unreadable scans.
• Document exceptions in error logs and route issues to the right owner with clear notes.
• Follow records governance procedures, including access controls, retention schedules, legal holds, and archival/deletion rules.
• Support audits by retrieving records quickly and documenting chain-of-custody steps.
• Coordinate with internal teams to clarify file requirements and share processing status updates.

Requirements

• Experience in records management, administrative support, clerical work, or document control (preferred).
• Strong attention to detail and the ability to follow filing and naming standards consistently.
• Comfort handling confidential information and working within strict procedures.
• Basic computer skills, including spreadsheets, PDFs, and collaboration tools.

Benefits

• Remote work flexibility.
• Opportunity to support organized operations and improve document processing workflows.