Skills
Calendar management
Email and communication management
Travel coordination
About the Role
Join Zirtual as a Virtual Executive Assistant, supporting busy professionals with efficient, proactive administrative help. You’ll serve as the primary point of contact for assigned clients while working independently, with guidance from an Account Supervisor on relationship management, plan adjustments, and quality feedback.
Responsibilities
- Manage complex calendars, appointments, and scheduling across multiple time zones
- Monitor and handle client communications, including drafting and responding to emails
- Prioritize follow-ups and ensure timely completion of day-to-day tasks
- Maintain detailed client profiles and keep records organized and accurate
- Prepare documents, reports, and presentations as needed
- Coordinate travel and events, including researching, booking, and updating itineraries
- Support operational workflow by researching information and tracking tasks
- Send weekly usage reports and respond to communications within the agreed two-hour window
Requirements
- Strong organizational skills and the ability to manage multiple priorities
- Excellent written and verbal communication
- High attention to detail and accuracy
- Proactive, resourceful, solution-oriented mindset
- Ability to work independently in a remote environment while maintaining professionalism and confidentiality
- Availability during business hours (PST or EST, Monday–Friday) as agreed with each client
- Typing proficiency of at least 50 WPM with accuracy
Preferred Qualifications
- Bilingual (English/French and/or Spanish)
- Experience supporting executives, entrepreneurs, or small business owners
- 2–4+ years of experience as an Executive Assistant, Administrative Assistant, or similar role
Technical Skills
- Google Workspace and/or Microsoft Office
- Calendar tools such as Google Calendar and Outlook
- Project management and CRM tools (e.g., Asana, Trello, ClickUp, Zoho, Salesforce)
- Communication tools such as Slack, Zoom, or Teams
Compensation & Work Requirements
- Independent contractor role with compensation based on a percentage of client monthly plans
- Average monthly earnings range from $1,500 to $3,800 depending on client mix
- Requires reliable high-speed internet, a computer, and phone service
- Available to candidates residing in the United States or Canada
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