Skills
Permit research
Customer coordination
Administrative documentation
About the Role
We’re seeking a highly organized Administrative Assistant to support our operations team by managing the permit research and submission workflow from start to finish. This role is focused on accurate permitting documentation, clear communication, and reliable follow-through with both customers and U.S. government offices.
Responsibilities
- Research permit requirements using internal databases, AI tools, and official government resources
- Contact U.S. government offices by phone and email to confirm submission requirements and status
- Coordinate with customers to gather needed information and keep projects moving
- Prepare and submit permit applications on behalf of customers
- Track each project through completion and maintain organized records
Requirements
- Exceptional attention to detail and accuracy
- Strong written and verbal communication skills in English
- Ability to use independent judgment while following established processes
- Comfort working directly with U.S.-based Operations Leads and external agencies
Benefits
- Opportunity to support real operational outcomes through a critical permitting workflow
- Collaborative work with an operations-focused team
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