Skills
Scheduling and calendar management
Meeting coordination
Correspondence and documentation review
About the Role
Join the Medical Subspecialties Services Division at the Clement J. Zablocki VA Medical Center (Level 1A facility) in Milwaukee, WI. In this administrative support role, you’ll help improve efficiency and productivity by providing scheduling, coordination, correspondence, and project support for division leadership and staff.
Responsibilities
- Schedule and coordinate appointments as requested or as operational needs arise
- Arrange meetings and conferences, including selecting times, reserving space, notifying participants, and preparing meeting summaries
- Determine how incoming calls and visits should be routed—either to the Division Manager or to appropriate staff
- Review correspondence prior to the Division Manager’s signature to ensure proper format, procedural compliance, and grammar
- Support performance improvement efforts, management support functions, and special projects and assignments
Requirements
- Strong administrative and organizational skills with attention to detail
- Professional communication skills for coordinating with internal stakeholders
- Ability to manage schedules, meetings, and documentation accurately
- Experience supporting leadership through correspondence review and administrative workflows
Benefits
- Federal workplace with mission-driven impact supporting Veterans
- Opportunities to contribute to process improvement and division operations
- Supportive team environment within a VA medical facility
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