Skills
Executive calendar management
Administrative support
Event and travel coordination
About the Role
Shield AI is seeking an Executive Assistant to support our Marketing leadership team in a fast-paced, mission-driven environment. You’ll help keep day-to-day operations running smoothly, manage priorities, and ensure key communications and schedules are handled with care.
Responsibilities
- Provide high-level administrative support to Marketing executives, including calendar management and scheduling
- Coordinate meetings, travel, and internal/external appointments as needed
- Handle correspondence, document preparation, and follow-ups to keep projects moving
- Support marketing operations by organizing materials, tracking action items, and maintaining organized files
- Assist with planning and logistics for events, presentations, and key initiatives
Requirements
- Proven experience as an executive assistant or senior administrative support role
- Strong calendar and time-management skills with the ability to manage competing priorities
- Excellent written and verbal communication skills
- High attention to detail and strong organizational habits
- Comfort working in a dynamic environment and supporting cross-functional teams
Benefits
- Opportunity to support a high-impact defense-tech mission
- Work in a collaborative, growth-focused organization
- Benefits and compensation details available during the hiring process
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