Skills
Executive calendar management
Administrative support
Professional communication
About the Role
Willmeng Construction is seeking an Executive Assistant to support our Senior Vice President in a fast-paced commercial construction environment. This role helps keep day-to-day operations running smoothly by managing schedules, coordinating communications, and ensuring key priorities are handled with accuracy and discretion.
Responsibilities
- Manage and maintain the Senior Vice President’s calendar, including meetings, travel coordination, and time-sensitive scheduling
- Handle incoming communications, including phone calls, emails, and correspondence, routing items to the appropriate parties
- Prepare and organize documents, presentations, and meeting materials as needed
- Coordinate internal and external meetings, ensuring attendees, agendas, and logistics are confirmed
- Support administrative workflows that help the leadership team stay organized and responsive
Requirements
- Proven experience as an executive assistant or in a high-level administrative support role
- Strong organizational skills with the ability to prioritize competing deadlines
- Excellent written and verbal communication skills
- High attention to detail and professional discretion when handling confidential information
- Comfort working in a dynamic environment with frequent schedule changes
Benefits
- Opportunity to contribute to a recognized, award-winning construction organization
- Supportive team culture focused on service and long-term excellence
- Career growth potential within a growing leadership organization
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