Project Coordinator (Remote) | Privacy & Cybersecurity Compliance

About the Role

VeraSafe is looking for a highly organized Project Coordinator to support the delivery of privacy and cybersecurity compliance engagements. This is a hands-on, execution-focused position where strong documentation, clear communication, and disciplined task management are essential.

You’ll partner with attorneys and IT security professionals to keep projects on track, aligned with client expectations, and delivered efficiently across multiple workstreams.

Responsibilities

• Coordinate and execute project plans within defined scope, timelines, and budgets
• Maintain accurate, up-to-date project records, tasks, and documentation
• Schedule client and internal meetings, manage calendars across time zones, and ensure deadlines are set correctly
• Attend meetings and produce clear, complete meeting minutes with action items, owners, and due dates
• Track progress, prioritize gating tasks, identify risks/blockers early, and share timely updates with recommended next steps
• Communicate regularly with attorneys, team members, and clients on status and next actions
• Support adherence to internal processes, standards, and best practices
• Help coordinate workload across team members
• Assist in documenting and improving business processes

Requirements

• 4+ years of experience in project coordination or project management
• Strong written and verbal communication skills in English
• Proven ability to manage multiple priorities and deadlines simultaneously
• Detail-oriented with excellent organizational skills
• Proactive, solutions-oriented mindset and strong teamwork skills
• Comfort working in a fast-paced, fully remote environment
• Proficiency with productivity and project management tools (Google Workspace, Microsoft Office, Asana, Jira, Teamwork, or similar)

Preferred Qualifications & Skills

• Experience in professional services, consulting, legal, or technology environments
• Exposure to IT, cybersecurity, or compliance-related projects
• Project management certification (e.g., CAPM, PRINCE2 Foundation)
• Familiarity with Agile methodologies
• Background related to legal, IT audit, or cybersecurity is a plus

Benefits

• Work from almost anywhere with Wi-Fi
• Paid Time Off (PTO) and paid holidays
• Annual bonuses
• Company laptop provided
• IAPP membership and reimbursement for IAPP exam fees (CIPP/E)
• Flexible working schedule in some roles
• Reimbursement for certain personal flight tickets