Skills
Remote administrative support
Entry-level bookkeeping
Billing and invoicing
About the Role
Coalition Technologies is hiring a reliable, detail-focused Remote Office Assistant to support day-to-day administrative operations. You’ll help with entry-level bookkeeping, billing support, reporting, data entry, and internal coordination in a fast-paced remote environment.
Responsibilities
- Manage inbound phone and email requests
- Complete entry-level bookkeeping tasks, including recording expenses and organizing receipts
- Help resolve billing issues for clients and internal team members
- Provide account access support, usage reports, and ad hoc data assistance
- Assist with quality checks for internal and client-facing reports
- Create invoices, organize client contracts, and process client payments
- Maintain internal databases and perform accurate data entry
- Support company-wide gifting and distribution for seasonal events
- Help coordinate internal events, competitions, and special projects
- Maintain holiday and time-off calendars and support schedule-related updates
Requirements
- Strong verbal and written communication skills
- High level of discretion, ethics, and trustworthiness
- Excellent attention to detail and organizational ability
- Comfort supporting administrative, bookkeeping, billing, reporting, and data entry tasks
- Willingness to learn, collaborate, and improve processes
- Availability to work 40 hours per week, Monday–Friday, 9:00 a.m. to 6:00 p.m. Pacific Time
- Reliable remote setup with fast internet and functional computer, camera, microphone, and speakers
Preferred Skills
- Intermediate spreadsheet skills
- Experience with bookkeeping or financial record keeping
- Experience with Google Sheets, Microsoft Excel, QuickBooks Online, and Google Workspace
- Experience supporting billing, invoicing, reporting, data entry, or administrative operations
Benefits
- 100% remote work with long-term remote support
- Profit-sharing bonus plan for full-time employees
- Competitive paid time off
- Subsidized gym memberships
- Medical, dental, vision, and life insurance for eligible US-based team members
- International health insurance reimbursement for eligible international team members
- Device upgrade and learning reimbursement programs
- Career development plans with clear goals and rewards
- Additional role-based incentives and bonuses
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